First, a quick heads-up
Bubbles will auto-join when:
Your calendar is connected to a Bubbles account.
Auto Join is enabled in your settings.
Meeting matches auto-join preferences. See How Auto Join preferences work for details.
The meeting invite has 2+ participants (including the organizer).
The invite contains a valid join link from a supported platform (Zoom, Google Meet, Microsoft Teams, GoTo Meeting, or Webex).
Another participant in the same meeting has Auto Join enabled in their workspace.
Step 1: Check your own account settings
Log in to app.usebubbles.com.
Go to Settings > Notetaker.
Look for a connected calendar and confirm whether Auto Join is toggled ON.
Review your Auto Join preferences.
If you don't want Bubbles to auto-join certain meetings, adjust your auto-join settings accordingly, or disable auto-join entirely. Visit How to stop Bubbles from automatically joining my meetings? For more details.
Step 2: Check if it’s someone else’s account
If you didn’t set up Bubbles, the organizer or another participant had Auto Join enabled.
Ask your team if anyone is using Bubbles for meeting productivity.
Step 3: Check workspace-level settings
Your organization might have enabled Bubbles for team meetings organization-wide. Contact your workspace admin to confirm.
Step 4: How to control Auto Join
Option 1: Stop future auto-joins (keep calendar connected):
Go to Settings → Notetaker.
Toggle Auto Join OFF.
Option 2 : Disconnect calendar completely:
In Notetaker Settings, click Disconnect Calendar.
Click Save.
Option 3 : Remove during a live meeting:
When the bot joins, it sends a direct message with a removal link.
Click the link to stop recording immediately.
You can choose to delete the recording or save what has been captured so far.
Good to know
If you'd like participants to be notified when Bubbles records, make sure you enable the "Send a friendly chat message with a removal link" settings at Settings > Notetaker > In meeting message.
Anyone with access to the recording can view, comment, or delete it.
You can change who has access via Settings > Access and Sharing
After a meeting is recorded, you’ll receive
Full meeting transcript
AI-generated summary
Extracted action items
Key discussion points, etc via email and app.usebubbles.com.
Still stuck?
If you’re unsure why Bubbles joined your meeting:
Try logging in at app.usebubbles.com with your work email to check your account settings.
Ask your meeting organizer or admin if they have Auto-Join enabled.
If the issue continues, email [email protected] with:
Date & time of the meeting
Meeting link
Your workspace name
The support team will review your account settings and help you resolve it.